Board Meeting January 22, (January 15 is a holiday), 3 p.m. Eastern, by Zoom
Development
Fund Committee selects grant recipients and notifies the President and
Executive Director by January 5. The board considers the recommendations
during its January meeting. Once the grant awards are approved, the
Development Fund Director notifies applicants about the status of their
grant requests and asks that grant recipients contact the Executive
Director to request a disbursement of funds.
President-elect and Executive Director contact judges with C&A details by January 12.
President
and Executive Director announce all award programs during the first
week of January, explain the submission process, and encourage members
to enter or make nominations for the various awards, listed below.
ACE
Critique and Awards – President-elect and Executive Director remind
members multiple times in January that C&A entries must be submitted
online by February 2.
Pioneer Awards –
President and Executive Director solicit nominations, which must be
submitted by February 28. Winners are selected by the Board on its next
call.
Professional Award – President and
Executive Director solicit nominations from members, which must be
submitted by February 28. President appoints a selection panel comprised
of past recipients and national agriculture communications organization
presidents, who recommend a recipient by the next Board meeting.
Awards
of Excellence – Learning Community chairs solicit nominations from
their members and set up a selection process. They review the
nominations and send the names of recommended recipients to the Learning
Community Director by February 28. The Learning Community Director
provides the names of those selection for consideration and vote by the
board during the next board meeting.
Reuben
Brigham Award – President solicits nominations from the 2018 Conference
Program Committee. The board selects the recipient during its March
meeting.
JAC Article of the Year Awards – JAC
editorial board chooses judges to select the award recipients. A
representative of the editorial board recommends award recipients during
the March ACE board meeting. Once the board approves the
recommendation, the JAC editorial board chair notifies the award
recipients.
Research Paper of the Year Award –
Research Learning Community chooses the award recipient and makes a
recommendation during the March board meeting. Once the board approves
the recommendation, the Research Learning Community chair notifies the
award recipients and works with Executive Director to order the
necessary plaques.
Membership Director calls
for submissions for the ACE Update the first week of the month. The
Marketing Director will provide input as appropriate. Executive Director
sends final version of update to the membership no later than the third
week of the month.
FEBRUARY 2018
Board Meeting February 19, 3 p.m. Eastern, by Zoom
Past
President and Executive Director announce the online election of
appropriate directors-elect and a vice president by February 28.
President works with Board to identify an ACE representative for
ECOP/ESCOP/AHS Communications & Marketing Committee to begin January
2019.
President-elect and Executive Director
begin sending critiques through Submittable to all C&A program
entrants, and notifying them of results. Notification includes
conference registration information.
President
and Executive Director remind members on February 1 that nominations for
the Pioneer Award, Professional Award, Reuben Brigham Award and the
Awards of Excellence must be submitted by February 28.
Membership
Director calls for submissions for the ACE Update the first week of the
month. The Marketing Director will provide input as appropriate.
Executive Director sends final version of update to the membership no
later than the third week of the month.
MARCH 2018
Board Meeting March 19, 3 p.m. Eastern, by Zoom
President
announces election results to the membership, once it is confirmed that
all candidates have been notified of the election results. The
President notifies winners, while the Past President notifies those who
did not win.
President notifies the Reuben
Brigham Award recipient and the nominator, and invites the recipient to
the annual conference, arranges for a plaque with the Executive
Director, and sends a letter of thanks to the people whose nominees did
not win.
President notifies the recipient of
the Professional and Pioneer Awards, the recipient's nominator and the
recipient's administrator, who is asked to support the recipient's
attendance at the annual conference.
President-elect
and Executive Director continue selection of Outstanding Professional
Skill award winners, working with select C&A judges in each
category, notifying OPS winners. Notification includes a request to
include a video of the winning award at the 2018 ACE conference and
conference registration information. Membership
Director and committee review and update the ACE State Representative
Handbook. Revisions should be reviewed during the April board meeting.
Learning
Community Director begins working with Learning Community chairs to
update the Learning Community Leader Handbook, if necessary. Revisions
should be reviewed during the April board meeting.
President-elect
and Executive Director work with the ACE conference planning committee
on the C&A awards program and display.
Membership
Director calls for submissions for the ACE Update the first week of the
month. The Marketing Director will provide input as appropriate.
Executive Director sends final version of update to the membership no
later than the third week of the month.
APRIL 2018
Board Meeting April 16, 3 p.m. Eastern, by Zoom
Membership Director calls for submissions for the ACE Update the first
week of the month. The Marketing Director will provide input as
appropriate. Executive Director sends final version of update to the
membership no later than the third week of the month.
MAY 2018
Board Meeting May 14, 3 p.m. Eastern by Zoom
President-elect
begins working with Executive Director to update the calendar for
2018-2019, including board meeting schedule. The calendar should be
ready by the summer board meeting.
Membership
Director calls for submissions for the ACE Update the first week of the
month. The Marketing Director will provide input as appropriate.
Executive Director sends final version of update to the membership no
later than the third week of the month.
JUNE 2018
Board Meeting June 18, 3 p.m. Eastern, by Zoom
President
contacts all directors and committee chairs, reminding them that
year-end reports are due to Executive Director July 13.
Learning
Community Director reminds Learning Community chairs to prepare their
year-end reports, with input from their members by July 13. He/she
invites Learning Community chairs to present their reports to the board
at the summer board meeting in August.
Learning
Community Director sends the Leader Handbook, if revised, to the
Executive Director for posting on the web by July 13.
JULY 2018
Board Meeting July 16, 3 p.m. Eastern, by Zoom
All directors and committee chairs reports are due to Executive Director July 13.
President-elect shares 2018-19 calendar with the board.
President and Executive Director begin work on summer board meeting agenda.
President-elect begins making inquiries to fill appointments on committees, boards, and task forces for the year ahead.
Directors, committee chairs and task force chairs submit year-end reports to the President and Executive Director by July 13.
Learning
Community chairs submit year-end reports, including an updated
three-year professional development plan, to the Learning Community
Director and Executive Director by July 13. Learning Community chairs
also distribute their reports to members.
AUGUST 2018
Board Meeting August 4-5, Scottsdale
ACE Annual Conference at the Ag Media Summit, Scottsdale, August 5-8.
JULY 2017
Board Meeting, July 17, 3 p.m. Eastern, by Zoom
President continues working with 2018 Annual Conference Program Committee chair to make sure arrangements are progressing smoothly.
President appoints a Nominating Committee, chaired by the Past President, that consists of three to five former presidents. The committee works to identify two candidates for Vice President and works with appropriate directors to oversee the nomination of director-elect candidates.
Directors work with Past President to begin the process of selecting two candidates for director-elects.
Learning Community Director begins working with Learning Community chairs to develop annual activities. Emphasis should be on developing goals and an action plan for the year ahead.
Learning Community Director continues working with 2018 ACE Annual Conference Program Committee chair to establish a process for Learning Community input into the call for proposals and conference planning sessions.
Learning Community chairs send names of all Learning Community officers to the Learning Community Director and Executive Director by Monday, July 31.
AUGUST 2017
Board Meeting August 21, 3 p.m. Eastern, by Zoom
President
reminds directors, committee chairs and task force chairs to complete
and submit their fall reports to the President and Executive Director by
September 22.
President-elect, with help from
the Executive Director and input from Learning Community Director and
leaders, begins planning for improvements to the 2018 Critique and
Awards (C&A) Program. This may include revisions to the C&A
rules, classes, entry forms, critique forms, quality of judging and
critiques, and other items. Learning Community leaders may poll Learning
Community members to gather suggested revisions for the following
year’s program.
President-elect reminds
Learning Community chairs to send proposed revisions for the C&A
program and the names and contact information for all judges, including
the selection of the Outstanding Professional Skill award judge, to the
President-elect and Executive Director by November 1.
President-elect names the 2019 ACE Conference program committee chair and assists with the committee member recruitment.
Learning
Community Director reminds Learning Community chairs to complete the
strategic planning process by finalizing goals and action plans for the
year by September 22.
Membership Director calls
for submissions for the ACE Update the first week of the month. The
Marketing Director will provide input as appropriate. Executive Director
sends final version of update to the membership no later than the third
week of the month.
SEPTEMBER 2017
Board Meeting, September 18, 3 p.m. Eastern, by Zoom
UPCOMING: ACE Fall Board Meeting October 9-12, 2017 (October 8-12 for officers), Scottsdale.
Officers,
Directors, committee chairs and task force chairs submit fall reports
to the President and Executive Director by September 22.
Officers, Directors submit annual action plans to the President and the Executive Director by September 22.
Learning
Community chairs submit fall reports, including annual action plans, to
the Learning Community Director and Executive Director by September 22.
Directors submit names and biographical data
for director-elect nominees to the Nominating Committee chair for
consideration by September 22.
Membership Director ensures each state has a state representative.
Membership
Director calls for submissions for the ACE Update the first week of the
month. The Marketing Director will provide input as appropriate.
Executive Director sends final version of update to the membership no
later than the third week of the month.
OCTOBER 2017
ACE Fall Board Meeting October 9-12, 2017 (October 8-12 for Officers), Scottsdale.
Membership
Director calls for submissions for the ACE Update the first week of the
month. The Marketing Director will provide input as appropriate.
Membership Director sends final version of update to the membership no
later than the third week of the month.
Executive
Director supplies Learning Community Director and chairs with a list of
C&A judges from the previous year to begin recruitment for 2018.
Membership
Director calls for submissions for the ACE Update the first week of the
month. The Marketing Director will provide input as appropriate.
Executive Director sends final version of update to the membership no
later than the third week of the month. A reminder that online
membership renewals and payments begin December 1 will be included in
the update.
NOVEMBER 2017
Board Meeting November 20, 3 p.m. Eastern, by Zoom
Learning
Community chairs submit written recommendations for C&A program
revisions to the President-elect and Executive Director by November
9. These recommendations will then be submitted for board approval at
its November meeting.
Development Fund Officer
calls for grant applications during the first week of November and
announces that all required materials must be submitted by Friday,
December 1.
President-elect asks Learning Community chairs to continue recruiting judges for the 2018 C&A program. Learning
Community Director continues working with Learning Community chairs and
the Program Committee chair to develop the 2018 ACE conference program.
Learning Community chairs remind members of the deadline for proposals.
President-elect works with Executive Director
to ensure that all C&A materials are revised, as needed, and made
available online by December 1.
Membership
Director, working with the Executive Director, announces the
availability of online membership renewals and payments beginning
December 1.
Membership Director calls for
submissions for the ACE Update the first week of the month. The
Marketing Director will provide input as appropriate. Executive Director
sends final version of update to the membership no later than the third
week of the month.
DECEMBER 2017
Board Meeting December 18, 3p.m. Eastern, by Zoom
Learning
Community chairs submit C&A judge names and contact information to
Learning Community Director and Executive Director by December 1.
President-elect invites members to participate in the Critique & Awards program beginning January 2, 2018.
President-elect confirms that the program committee is in place for the 2019 ACE conference.
Nominating
Committee chair (Past President) submits names and biographical data
for Vice President and director-elect candidates to the President and
Executive Director by February 2.
President-elect
(who will be President at the time of that meeting) appoints the 2019
Annual Conference Program Committee by January 2, including a chair or
co-chairs, the Professional Development Director and wide representation
by region and membership groups, including retirees. The committee
should include Learning Community representatives or work closely with
the Learning Community in annual conference program planning.
Membership
Director calls for submissions for the ACE Update the first week of the
month. The Marketing Director will provide input as appropriate.
Executive Director sends final version of update to the membership no
later than the third week of the month, which will include a listing of
upcoming award programs.