Publishing SIG
BUSINESS MEETING MINUTES: July
1998
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Publishing SIG
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Judy Winn: Introduction: Year-in-review -- good participation via email, ex. C&A and Friday SIG Day in CA planning (turned meeting over to Carol).
Carol Whatley: Not enough people here to vote, but need to discuss C&A categories, perhaps collapse A's and B's. We now have 11 categories. 1997: 134 entries, 1998: 110 entries. Better average in other SIGs (except for Writing). [See summary below for further discussion.]
Judy: Expect a task force to re-evaluate C&A, no need to decide today, but we should discuss it.
Carol: Review of the numbers [number of entries in each of our classes for the last two years; number of entries in other categories and chances--1 in 6, 1 in 10, etc.--of winning in any other category based on number of entries.
Audience: Why are changes needed? [discussion]
Judy: A lot of investment in time and money for C&A, as well as some question about judging.
Audience: Perhaps put low-entry categories on hold for 1 year, but we are paying for the judges' evaluations. Not so much a problem of too many categories as not finding a category for a product...but it used to be much worse before Florida took over.
Judy: But we do have to deal with low-entry categories.
Carol: A report shows low entries over the past few years: 2 in Pubs 1-3 color Special Report; as well as Editing for Technical Report (new category). Perhaps combine editing a & b (general agreement).
Straw Vote (Carol): combine editing a & b?
Frankie Gould: Move
Bill Watson: 2nd
[General acclamation]
Ivar Nelson: Combine Special report categories?
Carol: There is some confusion over category distinctions.
Judy: There is a September deadline for C&A changes this year.
Carol: What should be voted on for classes?
Sue Keller: We should stop there (cf. Radio has low entries).
Carol: What about Special Reports?
Ivar: What is the description? [discussion]
Judy: Shall we leave it there? [agreement]
Audience: perhaps less cost per entry would raise entry rate, but costs are raising dues.
Bill: Discussion of cost of journal.
Carol: Will ask for vote from SIG on editing combination, will ask why people don't submit more entries, and how might we cut categories if asked to.
Judy: Received only one complaint about judges. A big thanks to Ivar for assistance in locating judges; are there any other complaints?
Audience: perhaps lower entry fee, eliminate the frames (i.e., don't frame 2nd and 3rd place awards); recommend that to the board; plaques for Professional Skill Awards, paper certificates for Gold.
Susan Roberts: Were there any on-line publication entries? Didn't we add that category last year?
Bill: There should be a different category for that.
Judy: We did not add that category last year.
Ivar: It could be pdf only.
Carol: Should we propose adding that as a new category?
Audience: Is there a place in multimedia?
Answer: No.
Carol: We must move on. Next please send names of new judges to:
cwhatley@acesag.auburn.edu.
Audience: Any qualifications?
Carol: Experience, based on good judgment of SIG members, may have worked in our institutions, and will work for $10 per entry (six weeks time limit).
Audience: Can we get a list of entry categories?
Judy: Look on the web site.
Carol: We need a Mission Statement. The board has requested one. Can we get 2-3 volunteers to draft one for group discussion?
Meg Ashman: ACE is revising the organization's Mission Statement, she will share it with the group as a model for ours.
Judy: When?
Meg: By September. [Volunteers are: Cathy Montes (NMSU), Meg Ashman (UVM), Sue Keller (AK).]
Carol: The web page is next. Kim is willing to help.
Meg: Will work with Kim as liaison but need the group to submit items.
Judy: Has notes from last year's discussion.
Carol: Will ask for web page suggestions from SIG.
Frankie: Without a newsletter, the web may be a substitute for sharing info; the newsletter is missed, was valuable resource.
Debbie Weitzel: Professional development opportunities would be helpful.
Carol: New member welcomes: she will make a commitment to do them, any volunteers to help? [Volunteers: D. Weitzel (Colo.), Diane Owen, R. Casler (AZ).]
Audience: Perhaps use the web site for member profiles.
Carol: The Friday Pub SIG meeting, Judy will describe it.
Judy: Mark Ouimet is not a professional speaker, and he wants us to realize this. Ivar is responsible for pulling this meeting together. This will be a working meeting; come with ideas, questions; be ready to think together. We will also hear from Debbie Weitzel and Kurt Byers.
Carol: We need scribes for the Friday meeting for the areas of discussion. Diane is one. [Others: Debbie Weitzel, Sue Keller.]
Ivar: Publishers Group West description: they are good at small publishers distribution.
[Meeting concluded]
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