Publishing SIG BUSINESS MEETING MINUTES: July 2001

Pub Sig Business Meeting ACE/NETC 2001 Toronto, July 29, 2001
(Notes taken by Robert Casler, Arizona)

Attendance: Debby Weitzel, Colorado State Universe; Judy Rude, USDA; Marion A. Douglas, University of Florida; Joyce Bower, West Virginia University; Wendi Williams, AL; Molly Bentsen, University of Illinois; Natalie Johnson, New Mexico State University; Robert Casler, University of Arizona; Jane Wolf Brown, Purdue University; Susan Staggenborg, Kansas State University; Gloria Schwartz, Kansas State University; Steve Rothman, University of Maryland, Ginny Gerhart, University of Maryland, Elaine Edwards, Iowa State University; Aaron Larson, University of Wisconsin; Judy Winn, Texas A&M University; Diane Bowen, Texas A&M University; Frankie Gould, Louisiana State University; Carol Whatley, Auburn University; Dale Evans, University of Hawaii; Evie Engel Liss, Oregon State University; Del Marks, Iowa State University; Rhonda Lee, University of Wisconsin; Janet White, University of California; Janet Byron, University of California; Kathy Reiser, University of Illinois; Jerry Adams, University of Idaho; Yoseph Elkana, Rehovot, Israel

Debby Weitzel, outgoing chair
Judy Rude, incoming chair
Jim Coats, incoming vice-chair (absent)
Need Vice-chair elect: Diane Bowen accepts
Third largest SIG (191 members)
Second half of meeting to focus on: digital imagery, royalties, e-commerce, print-on-demand

Announcements:

• new listserv structure coming, will auto subscribe as default, opt out by choice

 

 

• next ACE Aug 17-21, 2002 in Savannah, then ACE/NETC in Kansas City (2003)

 

 

• Spanish translation coordination meeting Monday noon in Ryerson

 

 

• Judy: National management resource officers (formerly State Distribution Officers); program for pubs formerly printed at cost is now defunct, but the network is still important avenue to get pubs to counties, attempting to get cost-sharing reinstated, list is being updated, and will be distributed to PubSIG. Judy is liaison to the group, Evie Liss is also a member, as well as other Pub SIG members.


 They have one-and-a-half day annual meeting, very informal, and Pub SIG members are welcome to attend. At next meeting could invite an expert, help select topics for discussion (bar-coding suggested).
 
 

• Penalty mail: new 4-H regulations in the works, goes to 4-H offices, but can be shared with Pub SIG, regarding code appearing with clover.

• review C&A Guidelines (a given)


Only one problem this year, with Category 23: Special Reports. Many rated lower than usual, winners elsewhere, will likely get a new judge next year. We need comments on bad experiences with judges, if they need to be replaced, carried over otherwise. Also need nominations for new judges, $10 per entry.
 
 

• Giving input for next ACE meeting in Georgia

1. Digital Imaging


There are few photography specialists anymore.

Frankie distributed a handout by John Wozniak at LSU which contains valuable information.

Resolution selection should be based on intended use.

See "Rule of 2" for useful rule of thumb.

A new Fuji $2500 camera is available that uses old Nikon lenses.

2. Copyright/Royalties


LSU beginning to copyright for first time to protect content, also looking into trademark, copyrighting name separate from book, product

Three types: state, national, universal/global; each with separate form, fee.

Frankie has list of web sites for forms

Trademark is another process

Web sites:
www.uspto.gov
www.uspto.gov/web/forms/index.html
www.uspto.gov/web/menu/tm.html
www.loc.gov/copyright
www.loc.gov/copyright/forms/
also Secretary of State office web site

Royalties:

New Colorado policy in process, authors asking for incentive - adding 7.5%, to dept. after costs of printing and marketing

CSU: cost to print plus 100% plus 20% (marketing) plus 11% (for overhead on revolving fund) plus author overhead

Dept publishing enterprises - asking them to take advantage of retail outlet, if willing to work with pricing formula

peer review: needed for pub number, also need to be within university

mission; also trying to include products done through outside publishers by faculty - formula may not be enforced - so we don't have to redirect customers

Hawaii doesn't allow sending out material w/indicia unless reviewed

Different review processes at other states

Perhaps time to review process at different states by sharing processes

P&T process adds weight to this process for faculty

Goal: collect review policies and forms for web site sharing

3. E-commerce


Print out form or online processing?

What are people doing? How are foreign orders handled? (domestic and foreign postage rates)

? problem with offering for-sale pubs online for free?

Reaching audiences not otherwise seen, esp. international

4. Print on demand


Florida big on it - also splits free from for sale

EDIS: all documents are headed for that database

Author can input document directly, goes to review site, editor notified, author contacts reviewers, sends form and hard copy for approval - uses front end proprietary software for conversion, based on an outline format

Counties can order printing on demand through EDIS system, 2-3 days response time (2 Docutechs, 1 Docucolor)

Texas: electronic only pubs - offering print on demand for those titles to counties

Viatech (Ohio) is an outside p.o.d. company good for large binder products, tabs, cd and holder (100 per run) at less than $40 per unit, shrink-wrapped - less warehousing necessary

Master Gardener: 425 per year in Idaho, as another example - charge $50, $32 to counties, actual cost $18

Discount for bulk orders is prevalent

Address comments to Sue Keller.
This page is hosted by Communication and Technology Resources, University of Vermont.
Last updated November 2003.