The ACE listservs are an important benefit of your ACE membership, allowing members to tap into the expertise of colleagues at other institutions via e-mail.

Below are answers to common questions regarding the listservs, how they work, who can or cannot subscribe, and how to troubleshoot if your message doesn't go through.

Listserv addresses can be accessed via the navigation on the left side of this page. If you would like to have a new listserv created for a group within ACE, contact the ACE coordinator (ace@ifas.ufl.edu).

How the ACE Listservs Work

When you send a message to a listserv address, that message goes to everyone who is part of that listserv. However, any replies will come only to you, as the sender, unless the person replying deliberately carbon copies the listserv address when replying to your message.

ACE membership listservs

When you join ACE, your e-mail address is added to the membership electronic mailing list. You will receive all communications sent via this listserv. If you want to distribute a message to this list, send it to the coordinator at ACE Headquarters (ace@ifas.ufl.edu).

Your e-mail address is also automatically added to your region's listserv when you join ACE. Thus, if you are a member from Ohio, for example, you automatically have the capability of sending messages to and receiving messages from the North Central region listserv.

SIG listservs

When you join ACE's special interest groups, your e-mail address is added to those SIGs' listservs. You will receive messages sent to those lists and you may send messages to those lists. You may not send a message to a list if you are not subscribed to it.

Example: If you are a member of the writing and photography SIGs, you will receive messages from those lists and will be able to send messages to them. If you try to send a message to the information technology SIG list, the message will not go through because your address is not on that list. You may, however, send the message to ACE Headquarters (ace@ifas.ufl.edu), and the coordinator will forward it for you.

Committee listservs

Each ACE committee has its own listserv that contains committee members' e-mail addresses. Committee members receive messages from and can send messages to the list. If you're an ACE member who wants to send a message to a committee of which you're not a member, send it to ACE Headquarters (ace@ifas.ufl.edu), and the coordinator will forward it for you.

Other listservs

The same rules apply to all other ACE listservs (i.e., past presidents, SIG leaders, committee chairs, international meeting program planning committee, regional listservs): Your address must be on a listserv to receive messages from and send messages to it.

ACE Headquarters creates and maintains all listservs.

Why does your address need to be on a list to receive messages from and send messages to it?

We want to ensure that only ACE members have access to our lists. Without that rule, any outsider could post messages to our listservs.

Troubleshooting the Listservs

You know your address is on a particular listserv, yet you can't seem to send a message to it.

Ninety-nine percent of the time, it's because you're trying to send the message from an e-mail address that differs from the one on file at ACE Headquarters. When you do this, our system recognizes the address as an outsider and won't distribute the message.

In some cases, your address may have changed, but ACE Headquarters was not notified. Let us know when your address changes so we can update our listservs right away.

In other cases, the address you're sending from is different than you think it is. For example, a member with the address abc@usda.gov sends from that address, but his server actually distributes the message from abc@intranet.usda.gov. That little "intranet" causes our system to read it as a nonmember address, so we would need to include his address as abc@intranet.usda.gov in our listservs. In most cases like these, that member is able to receive e-mails from our listservs to the abc@usda.gov address with no problems. The problems arise when he tries to send a message to the listservs.

Please note that occasionally, there might be a short delay between the time you send the message and the time it arrives in recipients' inboxes.