Early in the planning stages, consider if your budget will support printed and mailed registration materials, or if you will offer only electronic information. If you use electronic registration, investigate options for credit cards and direct billing. Check if your institution or agency charges additional fees for these options. Another financial consideration is whether to survey potential participants for interest in tours of local businesses, agencies, galleries, organizations and museums that tie in with workshop topics. Also ask people how much they personally are willing to pay for entrance fees, guides and transportation costs because institutions may not cover these costs. Based on the feedback and the type of activity, consider these events for pre- or post-workshop activities or tours. In many cases, you can reduce costs by enlisting co-workers to create and produce graphics, signs, printed programs, and Web pages; to stuff kits and staff tables; and to serve as local drivers. If your administrators don't support the workshop, however, you will have to budget for these services and products or solicit local talent to donate their time.

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