To identify speaker costs, you should have an idea of the types of speakers to recruit. A six-hour classroom hands-on session might be more expensive than several seminars. You may need to pay each speaker a different honorarium depending on the topic you ask them to present. Decide if you will provide complimentary meals, lodging, and/or transportation in addition to or instead of an honorarium. Local speakers may not charge an honorarium and usually won't require transportation and lodging. Instead, you should offer to provide them meals the day of their presentation and/or present them with a gift. If you plan to use an off-site classroom or facility such as a computer lab, estimate the costs for transporting people to the site and the rental fee, and find out if there is an additional fee for staffing the site (labs frequently require that their own staff run the facility).

Back to Guide Home